Renting a space for photography and videography can be time-consuming and pricey. However, it can be very rewarding for your small business if done correctly and at a price that won’t break the budget. Follow these steps below next time you plan on renting a space for your clients.

modern photo studio with professional equipment

Step 1: Choose the Spot Right for Your Shoot

Not every location is going to work for your type of photography or videography. It’s always important to familiarize yourself with the space by viewing the pictures provided on their hosting site (i.e. PeerspaceGiggsterCineSpot). This way you can ensure that the space you are looking to rent matches the vision of your shoot! Do they provide backdrops? Are those backdrops in the color you need? Showing up and knowing everything you need on location will make your life a lot easier!

Color backdrops in modern photo studio

Step 2: Schedule a Time and Date for Your Shoot

Make sure to choose a good date for you and your client to come into a rented space. This might take some careful coordination to work around you, your client, and the renter’s schedules. Look at the renter’s schedule on their booking site to see which dates work the best for you and your client then discuss a time to come in for the shoot.

Step 3: Plan to Show Up Early, Preferably Before Your Client

Showing up early is a good rule of thumb for any profession but especially in the creative field. Arriving at a studio before your client is huge! The last thing you want is for them to feel confused or uncomfortable with the situation and it’s your job to guide them through the experience. Now, we know things like traffic (especially in Atlanta) can cause delays that are out of anyone’s control, so allow yourself that extra time. Sometimes being late can’t be helped, and that’s life, but it is your obligation to contact your client and inform them of the situation.

Step 4: Introduce Yourself to the Rental Host

Most rentals will be places of business sharing their space with you, so it’s always good practice to introduce yourself to your host. Start forming a relationship with them for possible future networking opportunities. It’s always good to know who the host is and for them to feel comfortable with you renting their studio and like mentioned before, they might even work in the same industry, and building those connections never hurts!

photographers shaking hands

Step 5: Leave the Place Better than You Found It

In other words, make sure to clean up after you and your client. You could even go above and beyond and tidy up a little better than it was found. Your host will notice and it will reflect well on your rating and you as a person. If you make a mess or drop any of their equipment, make sure to let the host know. Like our mothers’ used to say, “Honesty is the best policy.” Don’t give them something to discover later on. This might result in an extra charge or a suspension of your booking account. Also, many booking sites like Peerspace have rating systems for the host and yourself to rate how the rental went. You never want to give your host a reason to rate you poorly, make your life easy by making their life easy.

Follow these steps above and your next rental will be smooth sailing. If you are looking for a place to book for you and your clientele, CFF Media has all the production needs for photography & videography, from portrait shoots to promotional production demonstrations. Check out our Peerspace page for more information on booking.

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